Serving Documents

civilThe Civil Unit is open and providing service to Washington County. The door will remain locked and staff will be admitting one person or party into the office at a time.  You may utilize the lock box drop-off for the Civil Unit, Alarm Permits, or CHL business, 24/7, which is located in the lobby of the Sheriff's Office. Anyone entering will be required to sanitize hands and wear face coverings when admitted into the office. 

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The Civil Unit is responsible for booking, serving, and enforcing court orders and a variety of other documents issued by the courts. Examples of civil papers include small claim notices, writs of garnishment, restraining orders, and foreclosures of real or personal property. The Civil Unit also administers the removal of vehicles abandoned on county roadways. The Sheriff may also sell real or personal property as ordered by the courts.


Civil Unit staff, who are trained in civil process, ensure all court orders are processed in accordance with Oregon law and the Oregon Rules of Civil Procedure. After ensuring the papers are complete, a civil deputy serves the documents to the person named on the paper or, if the law allows, to a responsible party.


The Civil Unit also processes and serves criminal subpoenas for the District Attorney and the Juvenile Department. 


Please note, the only location that receives civil papers for services is the Hillsboro office. 


Service Fees - cash, check or money order only

Generally, there is a fee charged to process and serve civil papers. State law or county ordinance sets the fee that is charged for our services. Checks or money orders for fees should be made payable to the Washington County Sheriff’s Office.


 Type of Document to be Served

 Fee - credit cards are not accepted

 Notice Process
 (Summons and complaint with or without attachments,  small claims notices,  eviction summons and complaint,  notice of restitution, citation, subpoena,  orders, etc.)

 For more than two parties at an address, the fee is $25  per person
 Notary Fee - all notarized documents and Sheriff's deed

 A civil subpoena must be accompanied by witness fee - please   contact the Civil Unit for clarification. 


 $45 1-2 parties (same address) 
 $75    3 parties (same address)
 $100  4 parties (same address)
 $125  5 parties (same address)

 Writs of Garnishment  $25
 Writ of Execution in Judgement of Restitution
 (Please note that "et al" or "All Other Occupants" is a  party to be served)
 $80 plus fees outlined under "Notice Process" above         
 Enforcement Actions
 (Property seizure, writ, or order of assistance, or writ of  execution)
 Conveyance of Real Property
 (Sheriff's Deed - includes notary fee)
 Issuance of Certificate of Redemption Fee  $50


Contact the Civil Unit

To check the status of a document submitted for service, please follow this link to search by court case number, or the plaintiff's or defendant's name.  You may also call the Civil Unit at (503) 846-2537, Monday through Friday, 8:00 a.m. to 4:30 p.m.


For Legal Advice, Contact an Attorney

By law, the Civil Unit is not permitted to give legal advice. Please consult an attorney for any legal guidance. You may also wish to contact the Oregon State Bar at (503) 620-0222.